We are firmly committed to protecting your privacy and aim to be clear when we collect your information and use it only as you would reasonably expect.
We will not use your personal information unless we have first told you how we will use it or it is obvious how we will use it.
We collect and use personal information for:
The Society of Radiographers and the College of Radiographers share all personal information that is processed. Our lawful basis for the purposes that we process personal information is consent, for the performance of a contract, or for our legitimate interests.
The law allows us to collect and use personal data if it is necessary for our legitimate business interest and so long as its use is fair, balanced and does not unduly impact your rights. In many situations, the best approach for our members is to process personal data because of our legitimate interests, rather than consent.
We will ask for your consent to send you marketing emails and text messages. You can withdraw consent for this at any time.
Usually we will only process sensitive personal data if we have your explicit consent. In extreme situations, we may share your personal details with the emergency services if we believe it is in your ‘vital interests’ to do so. For example, if someone is taken ill during one of our events.
We may also share your personal information where we are compelled by law to do so.
We process employee personal information to meet our legal obligations as an employer.
We collect personal information from you directly through our website, through surveys and sometimes paper forms.
Universities may provide us with your personal information when they register you for student membership with us. We may share your information with your University in administering your SoR membership or your University student record.
We may collect information about the software on your computer (your browser version etc.) and your IP address (your connection with the internet) to improve your interaction with the Website and for our records. This may happen automatically without your being aware of it.
The type and quantity of information we collect and how we use it depends on why you are providing it.
For membership applications, administration and renewals we will collect:
In addition to the personal information that is needed for membership applications, renewals and administration, we may collect other personal information as follows.
For whole membership, workplace group or individual representation we may also collect:
For elections and appointments to committees we may also collect:
For processing nominations and making awards we may also collect:
For personal injury claims and indemnity insurance we may also collect:
For processing and administering benevolent fund applications and donations we may also collect:
For event applications, registrations and administration we may also collect:
For informing people about our events we may also collect:
For carrying out surveys of members we may also collect:
For processing grant applications and awards we may also collect:
For processing applications for and maintaining a public voluntary register of ultra-sonographers we may also collect:
For processing accreditation of assistant practitioners, we may also collect:
For processing member expenses, we may also collect:
We may share some of your personal information with organisations that carry out processing operations on our behalf, such as web services companies and mailing organisations. We carry out checks on these companies before we work with them and put a contract in place that sets out our expectations and requirements, especially regarding how they manage the personal information that we give to them.
We do not sell or share personal information to third parties for the purposes of marketing. But, if we run an event in partnership with another named organisation your details may need to be shared with them. We will be very clear what will happen to your personal information if you register for such an event.
We may share some personal information with the Electoral Reform Society in the event of an election or a ballot.
Members' contact details, including email addresses, may be shared with SoR volunteers such as accredited representatives and committee members to aid communication between members and interest groups.
We will not sell personal information other than as part of a sale of a substantial part of our assets. We may disclose it to a prospective purchaser, but only for use in connection with that sale.
We may need to disclose your details if required to the police, regulatory bodies or legal advisors.
We may need to make our list of membership available for the Personal Indemnity Insurance.
We may share some personal information with third-party market researchers to help us understand member views and improve our services. Your participation is always gratefully received but not mandated and you are welcome to decline taking part. We will not share your personal information directly with academic researchers but you may see invitations to participate in existing SoR communications channels. Again participation is always gratefully received but is not mandated.
We may need to share your personal information with your employer and their appointed third-parties (e.g. solicitors) in accordance with accepted practices in trade union representation.
We will only ever share your data in other circumstances if we have your explicit and informed consent.
It may sometimes be necessary to transfer personal information overseas. Any transfers made will be in compliance with data protection regulation.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff, volunteers and contractors.
We provide guidance and regular data protection training to our staff.
We ensure that there are appropriate technical controls in place to protect your personal details. For example, our computer network and servers are protected and routinely monitored.
We store all personal information that you supply us with on secured servers or in secure paper files. For your protection, any payment details that you provide us with will be encrypted using SSL (Secure Sockets Layers) technology.
Unfortunately, the transmission of information over the internet is not completely secure. Although we will do our best to ensure that your personal information is protected, we cannot guarantee the security of your data transmitted to the website. Any transmission of your personal information by you is therefore at your own risk. Once we have received your information, we will use strict procedures and security features to try and prevent unauthorised access.
We will only keep personal information for as long as we have a valid reason for keeping it. After that we delete or dispose of the information securely.
We keep personal information about:
You have a right to know what personal data we hold, who we acquired it from, how we process it, the logic involved in any automatic processing, and who we disclose it to.
You have a right to ask us not to process your personal data for direct marketing purposes unrelated to SoR membership.
You have a right to ask us not to make decisions based solely on the automatic processing of your personal information.
You have a right to ask us not to process your personal information in a way that is likely to cause unwarranted and substantial damage or distress.
You have a right to ask us to erase your personal information.
These statutory rights are qualified by exceptions and exemptions.
To exercise any of these rights, please contact us using the address below.
You can find out more about your rights from the Information Commissioner, who regulates data protection and privacy.